Every Office 2007 document has a
theme associated with it. Themes are
available across Excel 2007, Word 2007,
PowerPoint 2007, and Outlook 2007. Therefore, your communications or design
personnel should spend some time, right
away, creating themes that reflect your
corporate identity.
In Office 2007, a template is truly a starter document. For example,
PowerPoint 2007 design templates have
been replaced by themes, and each
theme defines slide layout, colors, and
other slide-design features. PowerPoint
2007, on the other hand, now contains
only starter slides and boilerplate content.
PowerPoint 2007 shape styles, Excel
2007 cell styles, Word 2007 styles, and
Quick Styles are affected by the colors,
fonts, and effects of the theme that's in use.
For example, in Word 2007 a template's
Quick Style might define the Heading 1
style as a certain size and with a particular
indentation. However, the theme would
determine the actual font. A theme might
be one of the built-in themes or one created with your corporate fonts and colors. The theme defines,
among other things,
the font used for headings and that used for
body text. The heading font defined in the
theme would be sized
and indented based
on the Heading 1
style definition. What's
great is that you could
switch between a
casual Quick Style and
a more formal Quick
Style, which would alter
font sizes, indentation,
and other aspects of text styles, but the
colors and fonts would still comply with
your corporate standards. Additionally,
you could create Excel 2007 worksheets,
PowerPoint 2007 presentations, and even
email messages all using the same theme!
Note, however, that one caveat of the
theme function is that Microsoft Office 2003
documents and documents saved in Office
2003 formats will continue to behave as
they always have. If, for example, you save a 2007 document as a 2003 document,
any custom theme information defined in
that file will be lost.
I read about, but can't find, the
Document Inspector on any of the
Ribbon commands. What does the
Document Inspector do, and how can
I use it?
The Document Inspector is a prepublishing feature and doesn't live on
the Ribbon (so to speak). Document
inspection is available in Word, Excel and
PowerPoint 2007. To find the Document
Inspector, follow these steps:
- Click the Office button.
- Choose Prepare.
- Click Inspect Document.
The inspection process removes categorical personal data and any tracked-changes identification. The list in Figure 2 shows the Document Inspector features
you can enable.
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